Department : NOP Center
Main Responsibilities:
· Communication:
ü Responsible for Inter departmental coordination as well as building liaison with various external parties and departments within the University.
ü Receiving all communications into the university as well as outgoing correspondence, shipping and receiving of packages and maintaining mailing or contacts lists.
ü Sending memos and reminders to/ for the administrative team.
ü Developing instructions, guidelines and tips to assist students in properly filing applications for NOP.
ü Ensuring that all files, decisions, minutes, letters, invoices and other various records are maintained in accordance with the university regulations.
ü Coordinating with NOP students & assisting them for resolution of unusual problems.
· Administrative:
ü Performing all assigned administrative duties which include compiling reports, controlling/ updating the database, maintaining common spaces and assisting other staff in the office.
ü Other administrative duties include maintaining office schedules and securing office supplies. Organizing office equipment & its maintenance.
ü Entering all information on the approved systems/ data bases (SAP etc). Works with Information Technology to troubleshoot data and report generation problems.
ü Compiling a variety of demographic and NOP data for University Review Committees.
· Organizational Support:
ü Linking all departments together for the smooth running of the organization.
ü Coordinating with groups within the university to ensure the implementation of new programs and policies.
ü Preparing meeting logistics/ minutes.
ü Suggesting strategies to improve services and customer relations.
ü Assisting to make travel arrangements for senior staff and helping the organization maintain relations with partners and suppliers.
ü Making visits to rural areas to spread awareness for NOP.
ü Arranging events, information sessions, NOP visits etc.
ü Ensuring accuracy of information relayed to all stakeholders.
ü Adherence to deadlines as specified by the Supervisor/ HOD.
ü Ensure discretion in all areas/ information related to Financial Aid.
ü Performs other duties as assigned that support the overall objective of the position as and when assigned by the Supervisor/ HOD.
· Office Management:
ü Helping the finance office to monitor office credit card purchases, reconciling monthly bills and performing invoice coding.
Managing budget and attendance information on SAP.