Responsibilities

1. Facilitate Office Communication and Coordination:

• Responsible for the proactive management of the Chief Operations Officer Schedule
• Providing support in streamlining processes for the office i.e. To ensure smooth
• communication and coordination with all Academic and Administrative departments
• of the University
• To exercise a high degree of initiative and judgment on a wide range of issues.
• Correspondence-scrutinizing and effective handling of all incoming/outgoing mails,
• enquiries in person or by telephone, responding speedily and with sound judgment
• where necessary
• Handling and following up on queries/complaints/requests
• Arranging local and international travel of COO, reimbursements etc
• Performing activities relating to communication and coordination (within LUMS and
• externally), including typing various documents such as e-mails, announcements,
• meeting minutes, reports, etc
• Assist in planning and coordinating various activities at the office
• Interacting with faculty/staff/students for providing/gathering information

2. Performing critical record-keeping activities:

• Maintaining Office files in an organized manner/system
• Keeping record of different committees and disseminating correct information
• Generating various reports as and when requested

3. Other:

• Ensuring timely delivery of office supplies
• Responsible for ensuring the maintenance/ general upkeep of office
• Ability to handle office equipment

Skills and Attributes:

• Excellent written and verbal communication skills (Highly Proficient in English Language)
• Working knowledge of MS Office (Word, Excel, PowerPoint, Outlook
• Time management and organizational skills (ability to prioritize tasks)
• Strong Ability to multi-task
• Focus on process improvement
• Perform well under stress
• Expected to show high level of integrity and confidentiality
• Also, demonstrated ability to be

1. Proactive
2. Punctual
3. Team player

Requirements

• Bachelors/Masters degree from an HEC recognized university.
• Experience in coordination and support role is a must.
• Possesses reasonable knowledge of the University/education sector